Trade Exhibitions

We design and fabricate custom exhibition stalls tailored to your brand identity, ranging from compact 3x3 metre booths to elaborate double-decker pavilions for major trade shows. Our design team creates 3D visualisations for client approval before fabrication begins, incorporating branding elements, product display areas, and interactive zones. We manage the entire process, including structural fabrication, printing, furniture, and lighting, ensuring the stall stands out amid competitor booths. Our experience spans exhibitions across venues like Bombay Exhibition Centre, Pragati Maidan, and HITEX, delivering stalls that balance visual impact with functional visitor engagement.

We coordinate exhibitor logistics including material handling, on-site fabrication scheduling, and compliance with venue and organiser guidelines regarding stall dimensions and safety norms. Our team manages timelines for setup and dismantling to avoid conflicts with adjacent exhibitors and shared venue infrastructure. We also handle transportation of display materials, furniture, and branding elements to the venue, along with storage arrangements during the exhibition days. This comprehensive logistics management allows exhibiting companies to focus on client interactions and sales conversations rather than worrying about operational details during the trade show.

Yes, our design approach considers visitor flow carefully, positioning product displays, seating areas, and interactive kiosks to guide foot traffic naturally through the stall without creating congestion. We study typical visitor behaviour at trade shows to place high-interest elements strategically near entry points while reserving quieter zones for detailed discussions or demonstrations. Clear signage and lighting also help direct attention to key messaging and offerings. This thoughtful spatial planning increases visitor engagement time and improves the quality of interactions your sales team has with potential clients during busy exhibition hours.

Branding is woven throughout the stall design, from large-format graphics and backlit signage to branded furniture, uniforms for booth staff, and digital screens displaying promotional content. We ensure colour schemes, typography, and messaging align consistently with your existing brand guidelines to reinforce recognition among visitors familiar with your company. For companies launching new products at exhibitions, we create dedicated feature zones with enhanced lighting and graphics to draw attention. This cohesive branding approach helps your stall stand out on a crowded exhibition floor while maintaining professional consistency with your overall marketing communications.

Yes, we manage necessary permissions and compliance documentation required by exhibition organisers and venue authorities, including fire safety clearances, structural stability certificates, and electrical load approvals for stall fabrication. Our team stays updated on venue-specific regulations across major exhibition centres in India, helping clients avoid last-minute compliance issues that could delay setup or result in penalties. We also coordinate with organisers regarding move-in and move-out schedules, insurance requirements, and material handling rules. This regulatory diligence ensures your exhibition participation proceeds smoothly without unexpected administrative hurdles on-site.

Yes, we integrate digital lead capture solutions such as QR code scanning, tablet-based forms, and badge scanning systems into stall design, enabling exhibitors to collect and organise visitor information efficiently. This data can be exported in real time for follow-up by sales teams post-exhibition, improving conversion tracking and ROI measurement. We also train booth staff on using these systems effectively to maintain smooth visitor interactions without technical delays. Combining well-designed stalls with efficient lead capture ensures exhibitors gain measurable business value from their trade show investment beyond just brand visibility.

Our dismantling process is planned in advance, factoring in venue timelines and material removal schedules to avoid last-minute rush or penalty charges from organisers. We carefully disassemble structures, pack reusable elements for storage or future exhibitions, and ensure proper disposal of non-reusable materials in an environmentally responsible manner. Our team coordinates transportation for returning furniture, graphics, and equipment to storage facilities or client warehouses. This organised approach to dismantling protects your investment in stall infrastructure while ensuring compliance with venue exit requirements and deadlines.

Exhibition stall costs typically range from ₹1,500 to ₹4,000 per square foot depending on design complexity, materials used, and branding elements incorporated, with basic 3x3 metre stalls starting around ₹1.5 lakhs and premium custom pavilions running into several tens of lakhs. Costs also depend on venue location, with metro cities like Mumbai and Delhi generally commanding higher fabrication and logistics charges. Berry Stenley provides detailed quotations breaking down design, fabrication, branding, and logistics costs, helping exhibitors plan budgets accurately while ensuring their stall creates the desired impact at the trade show.

Yes, we design modular stall systems that can be reconfigured and reused across multiple exhibitions in different cities, reducing overall fabrication costs for companies participating in several trade shows annually. Our team manages logistics for transporting and reassembling these modular structures while adapting minor elements to suit specific venue dimensions or event themes. This approach is popular among companies with active exhibition calendars, offering cost efficiency without compromising visual consistency. We also maintain detailed documentation of each stall's specifications to streamline repeat setups and minimise coordination time for future events.

We recommend engaging our team at least 6 to 8 weeks before the exhibition date for standard stalls, and 10 to 12 weeks for larger, custom-fabricated pavilions requiring detailed design approvals and material sourcing. This timeline allows adequate time for 3D design iterations, fabrication, quality checks, and transportation to the venue. Early planning also helps secure better rates from fabrication vendors and ensures availability of skilled labour during peak exhibition seasons. For urgent requirements, our team can expedite standard stall designs, though complex custom builds benefit significantly from longer lead times.